Date: 10 March 2010
To: The Members of Monkton Parish Council
You are hereby summond to attend the Annual Parish Meeting followed by the Annual Parish Council Meeting. Meetings are to be held at Monkton Village Hall, on Monday 17 May 2010 at 6.30pm for the purpose of transacting the business mentioned below.
Signed: Gina Anzani Clerk
ANNUAL PARISH MEETING
Meeting open to the floor to receive any questions, comments or suggestions.
TO BE FOLLOWED BY
PARISH COUNCIL MEETING
1 Apologies for Absence
2 Election of Chairman
3 Election of Vice Chairman
4 Election of Parish Representatives
To confirm current positions.
5 Declaration of Interest in Items on the Agenda
To register any interests by Members.
6 Minutes of the Previous Meeting
To approve the minutes of the meeting held on 15 March 2010.
7 Chairman’s Announcements
The Chairman to report as appropriate.
8 Report of the Clerk
The Clerk to report upon any matters that may have arisen since the despatch of the
9 Financial Matters
a) To note and agree receipts and payments as listed. (Appendix A)
b) To note satisfactory conclusion of 2010 Internal Audit & note Internal Auditor’s report.
c) To consider and agree any amendments to MPC’s systems of internal audit control.
d) To approve the Accounts for year ended 31.03.10.
e) To approve the Statement of Accounts in the Annual Return for year ended 31.03.10.
f) To approve the Governance Statement in the Annual Return for year ended 31.03.10.
g) To note Agency & Precept payments for 2010/11.
(i) Agency- £3600.00 (ii) Precept-£7098.00
10 Monkton Recreation Ground
The Members should decide whether to pay rent for Monkton Recreation Ground. A letter has been received from TDC which confirms the withdrawal of any rent concession on the Grounds. An invoice for the period between 01.04.10- 30.06.10 for £375.00 has now been requested for the second time.
11 Flower Display for the Church
To agree to provide a flower display in the Church for Monkton Open Gardens Weekend,
as requested by Terry Marsh.
12 Councillor Bob Grove
To receive a report from District Councillor Grove.
13 Councillors’ Reports
To consider Councillors’ reports as delegated representatives.
Highways Cllr Wade
KALC (Thanet) Cllr Wade
KIACC Cllr Cole – absent
Monkton School Cllr Mrs Butler
Monkton Youth Football Club Cllr Wade & Cllr Tapsell
Parish Council Forum Cllr Mrs Butler
Parks and Environment Cllr Tapsell & Cllr Wade
Planning Cllr Tapsell & Cllr Way
Regeneration Cllr Tapsell
Speedwatch/TRRG Cllr Tapsell
Village Hall Committee Cllr Mrs Butler & Cllr Way
To note/review new and existing planning applications. (Appendix B)
15 Date & Time of Next Meeting
Monday 12th July 2010, 6.30pm at Monkton Village Hall.