Agenda 13 September 2010

 

 
Date: 6 September 2010
 
To: The Members of Monkton Parish Council                                                      
 
You are hereby summond to attend the meeting of Monkton Parish Council to be held at Monkton Village Hall, on Monday 13 September 2010 at 6.30pm for the purpose of transacting the business mentioned below.
 
Signed: Gina Anzani Clerk
  
 
AGENDA
 
At the end of the meeting, the Chairman will receive any representations from members of the public.
 
Item                                                     Subject
No
 
1          TO ELECT A CHAIRMAN FOR THE REMAINDER OF THE YEAR 2010/11
 
2         REPORT OF A CASUAL VACANCY BY THE CLERK      
       
            Resulting from the sad death of the Chairman, Robbie, the Clerk will formally report that a casual
            vacancy has arisen in the Office of Councillor for Monkton Parish Council. 
            A Notice of Vacancy has been posted in the Village. If by 30 September 2010, a request for an
            election to fill the vacancy is made in writing to TDC by ten electors, an election will be held to
            fill the vacancy. Otherwise, the vacancy will be filled by co-option.
 
3         APOLOGIES FOR ABSENCE
 
4          DECLARATIONS OF INTEREST
 
            To register any new interests, or deregistration, by Members.
 
5          MINUTES OF PARISH COUNCIL MEETING
 
            To approve the Minutes of the Parish Council Meeting held on 19 July 2010.
 
 
 
 
 
6          ANNOUNCEMENTS
 
            To receive any announcements from the Chairman.
 
7          REPORT OF THE CLERK 
 
           The Clerk to report upon any other matters that may have arisen since the despatch of the
           agenda.
 
8           ROBIN HILLS CHAIRMAN OF THE STANDARDS COMMITTEE AT TDC
 
            To receive a report as appropriate from Mr Hills.
 
9          MONKTON RECREATION GROUND
 
(i)    Cllr’s John Way and Nick Cole to report on the current situation as a result of their meeting
       (plus Clerk) with TDC.
(ii)   To agree to amend the lease with TDC so that the Council would have more freedom to allow
       public events with the intention of raising revenue inorder to cover the rental demands for the
       Grounds.
(iii) To discuss other ways the Grounds may be utilised to raise extra Revenue.
(iv)  To agree there should be a rent review every 5 years from 2010 and a capping system to
       prevent excessive increases.
(v)   To agree that endeavours should be made to extend the lease with TDC as long as possible.
(vi)   Agree to meet with Monkton Youth Football Club to discuss the updated events with a view to
       amending their User Agreement to incorporate more uses of the Pavilion and Grounds to raise
       funds.
                       
10        FINANCIAL MATTERS
 
            (a)  To note and agree receipts and payments as listed.  (Appendix A)
            (b)  To agree to pay £100.00 to petty cash.
            (c)  To decide whether the sum of £200 can be donated towards the Monkton Village Ping Pong
                   Club. The proposal comes from Cllr John Way.
            (d) To note successful completion of the external audit.                  
                   Public notice was taken down on 18 July 2010.
                              
11        COMMITTEE REPRESENTATIVE REPORTS
 
            (a) To elect a new Committee Member for Regeneration.
            (b) To elect a new Committee Member for Speedwatch/TRRG
            (c) To receive any reports from representatives on: 
 
            Highways                                  Cllr Wade
            KAPC (Thanet)                         Cllr Wade                                           
            KIACC                                       Cllr Cole
            Monkton School                        Cllr Mrs Butler
            Monkton Youth Football Club   Cllr Wade
            Parish Council Forum              Cllr Mrs Butler
            Parks and Environment           Cllr Wade
            Regeneration                           N/A
            Speedwatch/TRRG                 N/A
            Village Hall Committee            Cllr Way/Cllr Mrs Butler
 
 
 
 
 
 
 
12        PLANNING
 
            To note/review new and existing planning applications. (Appendix B)
           
13        DATE AND TIME OF NEXT MEETING
 
            Monday 15 November 2010 at 6.30pm, Monkton Village Hall.