Minutes 12 Sept 2011

PARISH CLERK: Sara Archer, 204 Monkton St, Monkton, Ramsgate, Kent CT12 4JN
Tel:01843 821989    E: monktonpc@hotmail.co.uk

 Monkton Parish Council

Minutes of the meeting held on 12 September 2011 at 6.30pm at Monkton Village Hall.

Present Parish Councillors   John Way (Chairman), Nick Cole (Vice Chairman), Gilly Brown, Graham Constable

In Attendance Sara Archer (Clerk/Responsible Finance Officer). Roy Wade, Cllr Hibberd- KCC
     
                                                                  
Any representations from members of the pubic were made before the meeting was opened.

36/11-12 CO-OPTION OF GRAHAM CONSTABLE
  The chair welcomed Cllr Graham Constable to the meeting.  Cllr Constable was asked to  sign the   relevant documentation and return to the Clerk for processing.

37/11-12 WELCOME TO NEW CLERK 
  Sara Archer was welcomed to the meeting as the new Parish Council Clerk.  Roy Wade would be   clerking the current meeting and Sara would be shadowing the process.

38/11-12 APOLOGIES FOR ABSENCE
  None.

39/11-12 DECLARATIONS OF INTEREST
  None.

40/11-12 MINUTES OF THE PREVIOUS MEETING
  RESOLVED: That the Minutes of the Parish Council Meeting held on 27 June 2011 subject to the   amendments outlined below:
  – there had been an omission in the minutes of the discussion and subsequent decision of a letter to   be written and invoice returned to TDC with regards to the lease of the Recreation Ground.
  – re:para.7 (fields in Trust), the statement should read ‘received’ and not ‘agreed’ as stated.
  Be approved and signed by the Chairman.

41/11-12 ANNOUNCEMENTS
  – A letter had been received with regard to the trees at the back of the Recreation Ground being    lopped/removed due to the instability of the branches and the health and safety risk they pose.     Discussion took place regarding the issue and it was decided to write to TDC requesting they remove   the unsafe branches.
  – Aaron Kluibemschadl, the new KCC Community Warden for Minster/Monkton introduced himself   and gave an outline of what his position entails.  Aaron’s contact details would be circulated by Cllr   Wade.

42/11-12 FINANCIAL MATTERS
  a) The financial statement and petty cash account from the retiring Clerk was agreed.
  b) The appointment of the new Clerk with a review after an initil 6 month probationary period was    noted.
  c) A petty cash allowance of £100 (£10.43 in hand £89.57 required) was agreed.
  d) I was agreed to reappoint Eric Fewkes as Internal Auditor.
  e) Cllrs John Way, Nick Cole and Gilly Brown agreed to be Bank Account Signatories.
  f) The SERCO quote for weed killing was agreed in principle and would be undertaken in Spring.
  g) The reinstatement of free hire of the Village Hall was discussed and would be raised at the next   Village  Hall Committee meeting.

This item was followed by a presentation from Rob Edmundson re: Waste disposal plans at Richborough. Further information regarding the plans for the site was available on the KCC website.

43/11-12 NEW COUNCILLOR ROLES
  The proposed list of Councillors duties was agreed subject to the addition of Cllr Constable    representing both Highways and KIACC together with Cllr Cole and Cllr Davies taking responsibility   for MYFC.
 
44/11-12 COUNCILLORS REPORTS
  Cllr Hibberd from KCC updated the meeting with regards to the current issues affecting KCC and    government changes likely to affect local Parish Councils. Cllr Hibberd also confirmed there was    £1000.00 grant money available and would send the grant claim forms to Gilly ensuring what the    money was to be used for was stated, as a matter of urgency

 Planning Cllr Way advised that a site meeting had taken place at 121 Monkton St, the results from     which had not been received, however, there was a large representation of villagers at the    meeting and strong opposition against the application.  A further meeting was being held on    21 September.

 Village Hall  Cllr Way confirmed that the refurbishment work had been completed satisfactorily. The   Committee Harvest Supper was being held on 17 September in order to help raise funds for the Village    Hall.

 Speedwatch Concern was raised that the number of speeding vehicles through the village, including     motorbikes, was increasing.  The problem was discussed and it was agreed that the local    Policeman, Kim Burgess should be contacted to request a speedtrap in the Village, or     alternatively the newly appointed Liaison Officer should be approached.

 KIACC  Cllr Cole provided a memo regarding KIA to be circulated to Councillors for information. Cllr    Cole reported that complaints remained ongoing with reference to the training flight paths.

 MYFC  Cllr Brown advised that a number of enquiries had been received regarding the use of the    facilities at the Recreation Ground, this is believed to be a result of the imminent Pfizers     closure.   Enquiries had also been received from the Cricket Team.
   Cllr Brown explained that a quote had been received to resurface the entrance and parking    area of the recreation ground and subsequent grant had been allocated.  However,     temporary repairs to the surface had been undertaken without charge.  Cllr Brown proposed    that the whole entrance should be resurfaced using the allocated monies from KCC to     complete the work.  Cllrs Brown and Cole would inspect the works already carried out prior to    making a decision and the item would be carried forward to the next meeting.

 Recreation  There had been no further progress with regards to the lease negotiations with TDC.    Ground  Discussion took place and it was agreed that a copy of the original correspondence between    the Parish Council and TDC was forwarded to the new CEO requesting a response.
   Cllr Brown also reported that no reply had been received with reference to the Fields in Trust    project.  It was suggested that a letter was sent, again to the CEO requesting a response to    the issues raised.

 Highways Cllr Davies was not present at the meeting therefore no update was available.  However, Cllr    Hibberd asked for Graham to supply him with details of what signs were wanted on the finger    post, ie where to and what mileage, as it is no longer permitted to repair the old caste iron    signs on the grounds of safety.

45/11-12 PARISH SURGERY
  It was proposed that the Parish Surgery was no longer pursued due to the lack of interest from the   Village.

46/11-12 DATE AND TIME OF THE NEXT MEETING
  The next meeting would be held on 14th November 2011, 6:30pm in the Village Hall.

The meeting closed at approximately 8:30pm.