Minutes 12 Nov 2012

 PARISH CLERK: Sara Archer, 204 Monkton St, Monkton, Ramsgate, Kent CT12 4JN
Tel:01843 821989    E: clerk@monktonparish.co.uk

 Monkton Parish Council

Minutes of the meeting held on 12 November 2012 at 6.30pm at Monkton Methodist Church Hall.

Present Parish Councillors   John Way (Chairman) [JW], Gilly Brown [GB], Graham Constable [GC]

In Attendance Sara Archer (Clerk/Responsible Finance Officer) [SA], PCSO Craig Reisbeck
     
                                                                  
49/12-13 APOLOGIES FOR ABSENCE
  Nick Cole (Vice Chairman) [NC], Tony Davies [TD] – Late arrival

50/12-13 DECLARATIONS OF INTEREST
  None.
  Cllrs were reminded of their obligation to complete and return the Declaration of Pecuniary Interests   Form to the Monitoring Officer at TDC if not already done so.  An electronic copy of the form would   be re-circulated to all Cllrs.        Action SA

51/12-13 MINUTES OF THE PREVIOUS MEETING
  It was resolved to accept the Minutes of the Parish Council Meeting held on 24th September 2012,   which were signed by the Chairman as a true record.

52/12-13 CHAIRMANS REPORT
  Cllr Way once again reported that the lack of Police presence in the local villages had been raised   at various forums.  Villagers are urged to report all incidents direct to the Police tel: 101 in order    that they can be recorded appropriately.

53/12-13 WINTER GRITTING CONTRACT
  It was proposed and agreed to renew the winter gritting contract with fgsagri as per the conditions set   out in the previous year.  Cllrs Way and Constable would remain as contacts.

54/12-13 FINANCIAL MATTERS
  a) Members resolved to approve the Schedule of Payments.  Cheques signed as appropriate.
  b) It was proposed not to continue with the Christmas Lights Competition for this year as it was felt   there was a lack of interest throughout the village and only a small majority of houses took part.  It   was agreed for this decision to be reviewed next year.
  c)It was agreed to make a donation of £100 towards the village Christmas tree, cheque signed.
  
–  Cllr Way advised that the Church was in need of new ropes for the bells at St Mary Magdalene.  Although it was felt a worthy cause, it was suggested that an article was placed in the newsletter encouraging villagers to make a donation towards raising the funds needed to replace the ropes.  It was agreed that the Parish Council would make a contribution thereafter.   The Clerk would contact Rev Gausden to confirm he is in support of this suggestion .   Action SA
  
  d) Having been advised that the maintenance of the memorial garden plot at Monkton Church was   the responsibility of the Parish Council, it was discussed and agreed to set a budget of £50.00 to    assist with its upkeep, to be reviewed annually.  A number of villagers have volunteered to maintain   the plot, Cllr Brown would be responsible for its organisation.    Action GB

? PCSO Craig Reisbeck was then introduced.  He advised on the current position of policing in the Village and highlighted the constraints imposed by the existing budget reductions.   To date the only crimes reported from the Monkton area were road traffic incidents.  PCSO Reisbeck confirmed that there is a lack of a visible Police presence because resources are located on a call volume basis, and as Monkton had a relatively low crime rate, the area was not a priority to Police.  He emphasised the importance of reporting non-emergency crimes by calling 101.  It was suggested that he made contact with the School and offered advice to the children regarding road awareness.

55/12-13 PLANNING
  a) 7 Parsonage Fields – F/TH/12/0636
  The planning application was duly noted with no objections made.
  b) 198 Monkton St – APP/Z2260/A/12/2183181/NWF
      Land Rear of Brooksend Service Stn – APP/Z2260/A/12/2183116/NWF
  The appeals against the decision to refuse planning were acknowledged and objections have been   forwarded to the Planning Inspectorate.  No response had been received to date.
 
  – Cllr Way advised that the light pollution caused by the Thanet Earth development was being    monitored.

  – The Clerk confirmed that the Planning Department had been informed of the quadbike users   exceeding the number of times they had been permitted to use the farm land, thus breaching the    regulations originally granted.  No response had been received, the Clerk would therefore report the   issue again.          Action SA

56/12-13 RECREATIONAL GROUND
  a) The safety surfacing in the play area is due to be installed once the grant funding had been    received.  Repairs to the remainder of the equipment were in progress, with Robert Jakeman being   appointed to repair the motorbike and replace the wooden steps to the multi-gym, both within the    original budget specified.
  A quote had been received to repair the damage to the fencing around the car park, however, it was   agreed to defer the repairs to a later date.
  b) The works to the fir trees at the rear of the Sports Pavilion were currently in progress, and had    received a positive response from nearby residents.
  c) The installation of CCTV cameras was revisited.  It was agreed in view of the current financial    expenditure at the Recreation Ground, to defer making a decision on the installation until January.
  d) A quote had been received to supply and fit a metal gate at the entrance of the concrete road    leading to the car park of the Recreation Ground at a cost of approx £635 + VAT.  However, after    discussion, it was agreed that the ‘mesh’ across the gate was unnecessary and should therefore be   deducted from the quote.  Cllr Way had made enquiries with Mr Dyas and Mrs Tyrell who both    confirmed they had no objection to the gate being erected.  It was agreed that signage would need to   be clear and volunteers needed to open/close the gate on a daily basis.  Cllr Cole had raised his    objections by email, to the cost of the gate, although he was in agreement to the overall proposal of   installing a barrier.  His comments were noted, however, it was felt that a gate was a more secure   and robust option.  Cllrs present at the meeting therefore supported the decision to fit a gate.  Cllr   Way would contact Robert Jakeman to proceed with the installation.     Action JW
  e) The Clerk confirmed that Thanet District Council had advised they were going to nominate the    Recreation Ground and progress with the FIT application in the next couple of weeks.  The deed    would be completed for TDC as the current landowners, then transferred to Monkton Parish Council   upon purchase of the grounds.  Negotiations were ongoing with regard to the purchase of the    Recreation Ground.

57/12-13 HIGHWAYS 
  a) The inaccurate information on the new fingerpost had been corrected.  It was suggested to re-site   the original fingerpost on the opposite side of Seamark Close.
  b) The damaged signs at Willets Hill and Parsonage Fields remained outstanding however, Cllr    Constable had been advised by the Highways Dept that the work should be completed by the end of   this week.

  – Cllr Way confirmed he had reported the damage caused by the road sweeper along Seamark Close   to the Highways Dept.  Cllr Constable agreed to follow this up.     Action GC

  c)  Cllr Constable’s comments regarding the KCC Tracker Survey Questionnaire were noted.  Cllrs   Davies and Constable agreed to liaise and complete the form as necessary.         Action TD/GC

58/12-13 INDIVIDUAL COMMITTEE REPORTS
  a) Village Hall Committee:  Cllr Davies reported that unfortunately the children’s table tennis club had   temporarily been cancelled.  It is hoped this will recommence as soon as practicable.  The donation   towards a Christmas Tree would be welcomed and Terry Marsh would make the necessary    arrangements to place and decorate it.
  b) TRRG:  Cllr Way reported that there was concern over KCC’s decision to close Richborough Tip.
  c) TAC:  The lack of a visible Police presence remained an issue and would be raised with the Police   Commissioner once appointed.
  d) Parish Council Forum:  The Planning Manager, Simon Thomas, confirmed there were no    immediate changes to the planning regulations, contrary to reports in the media.

  – Cllr Brown advised that in line with the Localism Act and Neighbourhood Planning, Minster Parish   Council are in the process of producing a ‘Local Plan’ which may also include Monkton.  The change   in legislation gives Parish Councils more of an opportunity to specify planning provisions within their   locality and identify areas of land to be preserved.  Cllr Brown would be liaising with Minster Parish   Council regarding Monkton’s involvement with the Plan.

59/12-13 KIACC
  Cllr Constable reported there was to be a public meeting held on 30th November for any     questions/queries regarding the Airport could be raised.

60/12-13 CLERKS REPORT
  The Clerks report had been circulated and read prior to the meeting. 
  There was nothing further to report, however Cllr Constable would make enquiries with MYFC to see   if they have progressed with the grant application towards CCTV.    Action GC
  
61/12-13 DATE/TIME OF FUTURE MEETINGS
  The next meeting would be held on 7th January 2013 at 6:30pm in the Village Hall.    
  
  Future dates would be arranged at this meeting, therefore Cllrs are reminded to bring their diaries.

  The meeting closed at approximately 20:30hrs.