PARISH CLERK: Sara Archer, 204 Monkton St, Monkton, Ramsgate, Kent CT12 4JN
Tel:01843 821989 E: email@example.com
Monkton Parish Council
Minutes of the meeting held on 22 July 2013 at 6.30pm at Monkton Village Hall.
Present Parish Councillors John Way (Chairman) [JW], Nick Cole (Vice Chairman) [NC], Gilly Brown [GB], Graham Constable [GC], Tony Davies [TD]
In Attendance Sara Archer (Clerk/Responsible Finance Officer) [SA], Cllr Roger Latchford – UKIP, KCC
The Chairman opened the meeting by welcoming those present and introduced Graeme Lawes and his team from
TDC, who gave a brief presentation regarding the new Waste & Recycling project which is being introduced to Thanet
16/13-14 APOLOGIES FOR ABSENCE
17/13-14 DECLARATIONS OF INTEREST
Cllr Way declared a significant interest regarding the planning application of 16 Seamark Close. Cllr Way would leave the room when item 22/13-14 (a) was discussed and Cllr Cole would take the Chair as necessary.
18/13-14 MINUTES OF THE PREVIOUS MEETING
It was resolved to accept the Minutes of the Parish Council Meeting and Annual Parish Meeting held on 20th May 2013. These were signed by the Chairman as a true record.
19/13-14 CHAIRMANS REPORT
Cllr Way advised there was to be a second PCSO recruited for Thanet Villages in due course. He encouraged residents to report all crimes to the Police to ensure the Village benefits from the new appointment and have a regular Police presence in the area.
20/13-14 FINANCIAL MATTERS
a) Members resolved to approve the Schedule of Payments. Cheques signed as appropriate.
Cllr Latchford then offered an update with regard to the recent work undertaken by KCC which included the installation of several new road signs. He advised there were grants available for any highways projects that needed to be considered. To date there was no further information regarding the Street Lighting campaign, however, he would continue to make enquiries.
21/13-14 PROPOSAL OF THE PARISH PLAN
A public meeting was held on 18th July to explain the proposal to the residents. Overall, the concept was positively supported by those who attended the meeting. It was agreed that a Committee would be formed to take the proposal forward. Cllr Brown would represent the Parish Council and provide support as appropriate.
a) A list of current Planning Applications had previously been circulated to the Cllrs who agreed there were no further comments to be made.
b) Discussion took place with regard to the White Stag holding regular boot fairs on a Sunday morning on their land. The question of whether they required planning permission to hold the boot fairs had been raised with the planning department at TDC, who confirmed they were permitted to hold them up to a maximum of 14 days per year. It was agreed to monitor the usage.
a) As reported earlier, there was no further update on the Street Lighting situation.
b) The Clerk confirmed that the felling of the dead tree at Millers Lane had been reported to KCC Highways who had accepted responsibility for the tree and the issue was in hand.
– Cllr Davies reported a trip hazard at 141 Monkton Street, caused by KCC Highways. It was suggested the problem was reported direct on the helpdesk and KCC would respond.
– It was noted that a number of Street lights had been removed throughout the Village, however, the highways department had confirmed this was for safety reasons and the lights would be replaced in due course.
– Cllr Brown suggested that Serco were contacted to request the grass bank from the Methodist Church towards 93 Monkton Street to be cut more frequently and to trim the grass around each play area equipment area when cutting the grass as the grass was now tending to grow over the wooden edging onto the new tarmac surface. Action SA
24/13-14 RECREATION GROUND
a) Cllr Davies had prepared a ROSPA report on the children’s play area.
Although the equipment was in a satisfactory condition it was noted that the fencing on the perimeter of the Recreation Ground was showing signs of wear and tear and had a number of holes. Cllrs Constable/Brown would obtain quotes for the fencing to be replaced. Action GC/GB
Thanks were also extended to the kind villagers who donated three picnic benches for use at the Rec Ground.
b) Cllrs were advised that the transfer of ownership of the Rec Ground was currently in progress. The potential of a £2000 shortfall was considered however, Cllrs agreed that the transfer of land would be a positive move for the Parish.
c) The regulations governing the activities at the Rec Ground were discussed and agreed that any problems would be reported initially to the Clerk. The current list of regulations would be circulated for consideration by the Cllrs at the next meeting and a policy detailing what is considered as acceptable use would be produced if necessary.
d) The current Users Agreement with MYFC was discussed and it was considered to be the responsibility of MYFC to ensure the building was in good repair and therefore mend defective door.
– Cllr Way confirmed he had obtained quotes to replace the fencing surrounding the memorial trees which had proved to be expensive, therefore, other options would be explored and the perimeter fencing for the Rec Ground would also be included in any future quotes. Cllrs would meet at the Rec Ground to examine the fencing. Action GB/GC
25/13-14 INDIVIDUAL COMMITTEE REPORTS
a) Village Hall Committee – Cllr Davies raised an issue regarding a table tennis table on behalf of the Village Hall Committee. It was felt that it was not an appropriate forum for the issue to be discussed and the problem referred to the Table Tennis club direct.
b) Thanet Rural Regeneration Group – Cllr Way advised that the Group had a presentation by the National Grid who had also held a workshop in the village recently. An explanation of the proposal was outlined which suggested the new pylons would be more intrusive and impact on the environment. Cllr Cole encouraged residents to complete the on-line questionnaire on the National Grid website to express their concerns.
c) Thanet Area Committee – After a presentation by Paul Valek from KCC Highways at the TAC meeting, Cllr Way confirmed that residents were asked to report any Highways issues on the web portal.
d) Parish Council Forum – No update.
Cllr Cole advised that after a presentation from the CEO of Bristows Helicopters, the rescue helicopters were in the process of returning to the airport which would potentially create a further 50 jobs. The helicopters would also potentially offer support to the Air Ambulance.
The new British Airways aeroplane had landed at Manston and would be using the airport to carry out training flights for the pilots over the next 2-4 weeks.
The next KIACC meeting would be a public meeting on 27th September, 6:30pm
27/13-14 DATE/TIME OF THE NEXT MEETING
The next Parish Council meeting would be held on 23rd September 2013 at 6:30pm in the Village Hall.
(Cllr Brown gave her apologies for this meeting)
The meeting closed at approximately 21:00hrs.