Minutes July 2013

 PARISH CLERK: Sara Archer, 204 Monkton St, Monkton, Ramsgate, Kent CT12 4JN
Tel:01843 821989    E: clerk@monktonparish.co.uk

 Monkton Parish Council

Minutes of the meeting held on 22 July 2013 at 6.30pm at Monkton Village Hall.

Present Parish Councillors   John Way (Chairman) [JW], Nick Cole (Vice Chairman) [NC], Gilly Brown [GB], Graham Constable [GC], Tony Davies [TD]

In Attendance Sara Archer (Clerk/Responsible Finance Officer) [SA], Cllr Roger Latchford – UKIP, KCC

The Chairman opened the meeting by welcoming those present and introduced Graeme Lawes and his team from
TDC, who gave a brief presentation regarding the new Waste & Recycling project which is being introduced to Thanet
 in October.                                                                  

16/13-14 APOLOGIES FOR ABSENCE
  None
  
17/13-14 DECLARATIONS OF INTEREST
  Cllr Way declared a significant interest regarding the planning application of 16 Seamark Close.  Cllr   Way would leave the room when item 22/13-14 (a) was discussed and Cllr Cole would take the    Chair as necessary.

18/13-14 MINUTES OF THE PREVIOUS MEETING
  It was resolved to accept the Minutes of the Parish Council Meeting and Annual Parish Meeting held   on 20th May 2013.  These were signed by the Chairman as a true record.
  
19/13-14 CHAIRMANS REPORT
  Cllr Way advised there was to be a second PCSO recruited for Thanet Villages in due course.  He   encouraged residents to report all crimes to the Police to ensure the Village benefits from the new   appointment and have a regular Police presence in the area.
  
20/13-14 FINANCIAL MATTERS
  a) Members resolved to approve the Schedule of Payments.  Cheques signed as appropriate.
 

  Cllr Latchford then offered an update with regard to the recent work undertaken by KCC which    included the installation of several new road signs.  He advised there were grants available for any   highways projects that needed to be considered.  To date there was no further information regarding   the Street Lighting campaign, however, he would continue to make enquiries.

21/13-14 PROPOSAL OF THE PARISH PLAN
  A public meeting was held on 18th July to explain the proposal to the residents. Overall, the concept   was positively supported by those who attended the meeting.  It was agreed that a Committee would   be formed to take the proposal forward.  Cllr Brown would represent the Parish Council and    provide support as appropriate.
 

22/13-14 PLANNING
  a) A list of current Planning Applications had previously been circulated to the Cllrs who agreed there   were no further comments to be made.
  b)  Discussion took place with regard to the White Stag holding regular boot fairs on a Sunday    morning on their land.  The question of whether they required planning permission to hold the boot   fairs had been raised with the planning department at TDC, who confirmed they were permitted to   hold them up to a maximum of 14 days per year.  It was agreed to monitor the usage.

23/13-14 HIGHWAYS 
  a) As reported earlier, there was no further update on the Street Lighting situation.
  b) The Clerk confirmed that the felling of the dead tree at Millers Lane had been reported to KCC    Highways who had accepted responsibility for the tree and the issue was in hand.

  – Cllr Davies reported a trip hazard at 141 Monkton Street, caused by KCC Highways.  It was    suggested the problem was reported direct on the helpdesk and KCC would respond.
  – It was noted that a number of Street lights had been removed throughout the Village, however, the   highways department had confirmed this was for safety reasons and the lights would be replaced in   due course.
  – Cllr Brown suggested that Serco were contacted to request the grass bank from the Methodist    Church towards 93 Monkton Street to be cut more frequently and to trim the grass around each play   area equipment area when cutting the grass as the grass was now tending to grow over the wooden   edging onto the new tarmac surface.       Action SA

24/13-14 RECREATION GROUND
  a) Cllr Davies had prepared a ROSPA report on the children’s play area.
  Although the equipment was in a satisfactory condition it was noted that the fencing on the perimeter   of the Recreation Ground was showing signs of wear and tear and had a number of holes.  Cllrs    Constable/Brown would obtain quotes for the fencing to be replaced.         Action GC/GB
  Thanks were also extended to the kind villagers who donated three picnic benches for use at the Rec   Ground.
  b) Cllrs were advised that the transfer of ownership of the Rec Ground was currently in progress.    The potential of a £2000 shortfall was considered however, Cllrs agreed that the transfer of land    would be a positive move for the Parish.
  c) The regulations governing the activities at the Rec Ground were discussed and agreed that any   problems would be reported initially to the Clerk. The current list of regulations would be circulated for   consideration by the Cllrs at the next meeting and a policy detailing what is considered as acceptable   use would be produced if necessary.
  d) The current Users Agreement with MYFC was discussed and it was considered to be the    responsibility of MYFC to ensure the building was in good repair and therefore mend defective door.
  –  Cllr Way confirmed he had obtained quotes to replace the fencing surrounding the memorial trees   which had proved to be expensive, therefore, other options would be explored and the perimeter    fencing for the Rec Ground would also be included in any future quotes. Cllrs would meet at the Rec   Ground to examine the fencing.                     Action GB/GC

25/13-14 INDIVIDUAL COMMITTEE REPORTS
  a)  Village Hall Committee – Cllr Davies raised an issue regarding a table tennis table on behalf of   the Village Hall Committee.  It was felt that it was not an appropriate forum for the issue to be    discussed and the problem referred to the Table Tennis club direct.
  b)  Thanet Rural Regeneration Group – Cllr Way advised that the Group had a presentation by the   National Grid who had also held a workshop in the village recently.  An explanation of the proposal   was outlined which suggested the new pylons would be more intrusive and impact on the     environment.  Cllr Cole encouraged residents to complete the on-line questionnaire on the National   Grid website to express their concerns.
  c)  Thanet Area Committee – After a presentation by Paul Valek from KCC Highways at the TAC    meeting, Cllr Way confirmed that residents were asked to report any Highways issues on the web   portal.
  d) Parish Council Forum –  No update.

 

26/13-14 KIACC
  Cllr Cole advised that after a presentation from the CEO of Bristows Helicopters, the rescue    helicopters were in the process of returning to the airport which would potentially create a further 50   jobs.  The helicopters would also potentially offer support to the Air Ambulance.
  The new British Airways aeroplane had landed at Manston and would be using the airport to carry out   training flights for the pilots over the next 2-4 weeks.
  The next KIACC meeting would be a public meeting on 27th September, 6:30pm

27/13-14 DATE/TIME OF THE NEXT MEETING
  The next Parish Council meeting would be held on 23rd September 2013 at 6:30pm in the Village    Hall.    
  (Cllr Brown gave her apologies for this meeting) 

    The meeting closed at approximately 21:00hrs.